The AER Exchange programme
Connecting youth, regions, businesses and institutions

Eurodyssey procedures

Below are the procedures for the Eurodyssey programme described in detail:

 

Eurodyssey is governed by two guiding principles: autonomy and the Regions’ capacity for innovation. As an interregional programme, it aims to foster a European consciousness, to promote a Europe of Regions and to encourage regional companies to offer work placements to young trainees.

The Assembly of European Regions (AER), coordinates the programme since its launch in 1985, in partnership with the Regions that are active in Eurodyssey. The AER is responsible for the general framework conditions of the programme as well as its general development and promotion. The Eurodyssey regions are in charge of the youth exchanges and the application procedures.

On a day to day basis, the Eurodyssey programme is represented by the Eurodyssey Presidency and Secretariat in conjunction with the AER Secretariat.

 

The Eurodyssey Regions have established political representation through their annual Eurodyssey Forum (meeting of the programme’s member Regions, open to future members and interested Regions) and the Eurodyssey Steering Committee.

 


 

Being a Eurodyssey member Region

Applying to the programme

The Eurodyssey Programme is largely administered by the Regions that are members of the programme.

 

 


Application procedures

 

Regions apply to join the programme by a representative (who should also be the formal contact person) through a form on the AER website.

 

The form contains information about:

  • Name of representative
  • E-mail of representative
  • The official name of the region
  • Region’s formal address
  • Country
  • Additional comment or message

 

The form is administered by the Eurodyssey Secretariat, who will send an email to the applicant with further details.


Conditions

  • For a region to be part of Eurodyssey it has to be a member of the Assembly of European Regions. Nevertheless, regions can apply to AER membership within a maximum delay of one year after joining the programme.
  • Official membership is marked by the letter of engagement, signed jointly by the President of the new Region and the President of Eurodyssey.

The region’s commitments

  • The Region must possess sufficient human and financial resources to carry out these exchange programme. It undertakes to abide by the founding principles and the working rules and regulations of the programme.
  • The Region ensures the proper working and coordination of Eurodyssey over its territory and in its relations with the other regions.
  • The Region keeps the Eurodyssey Secretariat informed of how the programme is progressing in its territory.
  • The Region promotes the Eurodyssey programme and contributes to the development of European and regional consciousness.

Autonomy

  • The Region is free to define its own method for managing the programme, provided that this method complies with the basic rules and regulations.
  • The Region is free to choose its own financing criteria and may request European funds in order to co-finance the system

Reciprocity

  • Each Region finances incoming European trainees and undertakes to send its own trainees to other European Regions.
  • Eurodyssey Secretariat, in partnership with AER, takes out a civil liability, personal accident, and repatriation insurance policy on behalf of the trainee.

Network

  • Eurodyssey relies upon a network of partners organised between the Regions: exchanges of experience, mutualisation of practices and interregional cooperation.

Exchange

  • As a Eurodyssey member, the Region seeks a partner region already a member of Eurodyssey, belonging to the same country (if existent). If not, the Eurodyssey Secretariat will provide assistance to the candidate region.
  • The Eurodyssée correspondent appointed by the new Region is trained by the correspondent of the partner Region – its Region of Reference.
  • Organisational details are set, implemented and adapted, in the light of the experience gained through the cooperation between the candidate Region and the Region of Reference.
  • This period shall be no longer than 60 days, beginning on the date where the candidate Region communicates the name of the Reference Region to the Eurodyssey General Secretariat.
  • Once the exchange of procedures and good practice is completed, the new Region can start the exchanges of young persons with all member regions.

Reception of young trainees

  • Finding companies and working with them to define the details of their participation.
  • Looking for accommodation.
  • Organising and financing language training (usually one month).
  • Checking that the trainees have social security cover, and if necessary taking charge of certain insurance costs.
  • Dealing with the funding of the grant and the overall functioning of the programme.
  • Drawing up a work placement convention between the partners (region, trainee and business/institution/organisation).
  • Following up and evaluating the trainees.
  • Helping the trainees to discover the Region and its culture.

Dispatch of young trainees

  • Informing candidates about the programme.
  • Establishing a shortlist of trainees.
  • Declaring the trainees for insurance purposes.
  • Dealing with the trainees’ social security cover.
  • Participating in the survey of former trainees.
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Being a business/institution/organisation partner of Eurodyssey

 

Applying to the programme

Businesses, Institutions and Organisations may apply to become part of the programme to the Region in which they are situated.


Application procedures

Businesses, Institutions and Organisations apply to join the programme by a representative (who should also be the formal contact person) through a form on the website.

The form contains information about:

 

  • Name of representative
  • E-mail of representative
  • The official name of the business/institution/organisation
  • Official street address of business/institution/organisation
  • Region
  • Country
  • Size of business/institution/organisation
  • Field of activity (high-level SNA/ISIC aggregation)
  • Additional comment or message

 

The form is administered by the Eurodyssey Secretariat, who will send an email to the region in question. The region approves or disapproves of the applicant, and emails the applicant with further details.


Conditions

  • The Eurodyssey programme is open for businesses, institutions and organisations, private or public of all sizes and in all fields of economic activity.
  • The programme targets young graduate Europeans between the ages of 18 and 30 residing in the member regions of the Assembly of European Regions (AER). It offers a practical training period of between 3 and 7 months, including a one-month intensive language course.
  • It gives a business, an institution or an organisation the opportunity to use the skills of a young person trained in another European country – at the same time offering young Europeans work experience and give trainees the chance to assimilate a new culture and language.

Commitments

  • Welcome a young European onto its team and draw up a programme for his training period
  • Make sure that the trainee can draw on all his knowledge and has all the skills required.
  • Follow up and evaluate the trainee through a specific supervisor
  • Endeavour to integrate him into the company’s socio-economic and cultural aspects.

Training period

Canvassing

  • Search for companies prepared to welcome a young European, or
  • Search for a young European to satisfy a company’s request.

Negotiating the training period

  • Agreement between the partners (company, regional authorities and trainee) on the content and practical details of the training.

Welcoming the trainee

  • The Region finds accommodation for him or her and organises his arrival and the language course.

Follow up

  • The Region monitors the trainee throughout his training period and carries out an evaluation in conjunction with the company.

Practical details

Status

Depending on the laws in force in the Region, trainees under the scheme have the status of either:

  • Trainee undergoing occupational training, or
  • Employee.

Working conditions

  • During his time with the company, the trainee is placed under the authority of the Chief Executive of the company welcoming him. His duties will have been clearly defined before his arrival and he is bound by the company’s rules and working hours.

Financing

  • Trainees will either receive a grant or be paid a wage depending on how the Eurodyssée programme is run in the Region concerned.

Social security cover

  • Trainees are covered by the social security system of the host Region throughout their stay in the European Union. An insurance policy covering repatriation and civil liability is taken out and financed for each trainee by the Eurodyssey general secretariat and the AER.

Contract

  • A training contract stating the practical details is signed by all three partners (company, trainee and regional authorities).

 


 

Being young and participating in the Eurodyssey programme

 

Applying to the programme

Young people may apply to become part of the programme to the Region in which they live.

 


Application procedures

 

Young people apply to join the programme by a form on the website. The form contains information about:

 

  • Name
  • E-mail
  • Street address
  • Region
  • Country
  • Language competence
  • Driver’s license (Yes/No)
  • Previous trainee-ship experience
  • Additional comment or message

 

The form is administered by the Eurodyssey member regions, who will contact the young person in question. The region approves the applicant and emails him or her with further details.


Conditions

  • The programme targets young graduate Europeans between the ages of 18 and 30 residing in the member regions of the Assembly of European Regions (AER). It offers a practical training period of between 3 and 7 months, including a one-month intensive language course.

Traineeships

  • Young people who meet the qualifications will be entitled to apply for traineeship offers from businesses, organisations and institutions.
  • If the applicant matches the requirements of the partners taking part in the programme, he or she will be entitled to a 3 to 7 months’ paid vocational training course in a foreign business.
  • There are no special qualifications required, and accommodation, training and operating expenses are financed by the member regions and the businesses or organisations taking part.

Status

 

Depending on the laws in force in the Region, trainees under the scheme have the status of either:

 

  • Trainee undergoing occupational training, or
  • Employee.

Working conditions

  • During his time with the company, the trainee is placed under the authority of the Chief Executive of the company welcoming him. His duties will have been clearly defined before his arrival and he is bound by the company’s rules and working hours.

Financing

  • Trainees will either receive a grant or be paid a wage depending on how the Eurodyssey programme is run in the Region concerned.

Social security cover

  • Trainees are covered by the social security system of the host Region throughout their stay in the European Union. An insurance policy covering repatriation and civil liability is taken out and financed for each trainee by the Eurodyssey general secretariat and the AER.

Contract

  • A traineeship or work contract stating the practical details is signed by all three partners (company, trainee and regional authorities).

 

Traineeship offers