The AER Exchange programme
Connecting youth, regions, businesses and institutions

Privacy Policy

Eurodyssey is AER’s programme for youth mobility operating since 1985, that connects regions, people, and companies across Europe to improve the chances of young Europeans to integrate into working life by offering them the opportunity of work and cultural experiences abroad.

AER-Eurodyssey values the protection and confidentiality of your personal data. Therefore, we comply with the applicable data privacy legislation in regards to processing personal data. 

This privacy policy statement is intended to inform you, in a transparent manner, about the data we collect, the purpose for collecting it, the way we use it, and the rights you have regarding the processing of your data.

We collect and store information including:

  •   Personal information
  •   Information collected for tracking and customization (cookies)
  •   Automatically collected information

1. What personal information do we collect, for what purpose, and by which technical means?

Job-seekers

The personal information related to the creation of an account for job-seekers: full name, post address, phone, and email address for contact purposes are mandatory. In addition, users are requested to provide other personal data that can be used for sending out targeted information (date of birth, nationality, language preference, sex) and may optionally indicate other contact details (e.g. mobile phone number). 

In addition to the personal data already entered in order to create the account, users are requested to upload a CV and provide information on their educational and professional background, language, and personal skills, as well as their desired employment/occupational field.

Before the application can be submitted and be visible to other users, the jobseeker is required to allow the Assembly of European Regions the use of his/her personal data. Users may indicate that all or selected personal data, as well as the names and addresses of current and previous employers should be hidden.

For every form, the information and data collected remain under strict confidentiality by the responsible entities of the Eurodyssey program in the destination and sending regions of the candidates and also by the host companies. The data will not be revealed to any third party, except consular administration authorities and customs police. Statistics are regularly produced by the system but they are completely anonymous (AER-Eurodyssey does not use any personal data for statistics)

Host employers / companies

Any employer or company based in one of the Eurodyssey member regions can apply for an account on the Eurodyssey portal, providing the following data: company’s name and address, ZIP Code, telephone number and e-mail address of contact person. Additionally, the employer or company may optionally indicate in the form the website or social media URLs, enterprise size and its corresponding sector of activity. Once the company submits the application, the region of origin will look into it for approval. 

Technical information

Data is stored in a database located in a Data Centre in Europe and access to this data is protected by an authentication mechanism.

The application uses session cookies that are set by default by the application server in order to keep track of the HTTPS sessions of users’ browsers. These cookies are deleted whenever a session is closed by the user closing the browser window or when an HTTPS session timeout occurs. Cookies may also be used to keep track of whether any particular user (or more specifically, the browser from which the user is browsing the system) has already replied to a survey, a poll, or the like. None of these cookies contains any personal information.

No personal information is contained in the log files of the application and we do not store any personal information outside the application.

 

2. Information collected for tracking and customisation (Cookies)

You may visit our website anonymously. Except as described in this privacy statement, we do not collect identification data of our visitors.

We do, however, use cookies (small computer files that stay on your computer and let us know when and how often you visit our website) to keep and track general information about website usage. Cookies do not identify the individual user, just the computer used.

Cookies and other similar technology can make it easier for you to use the website during future visits. Cookies only record which areas of the website have been visited by the computer in question, and for how long. This information allows AER-Eurodyssey to understand how our website is being used so we can assess how well it is working and to help us make decisions about how to improve it. 

Allowing us to create a cookie does not give us access to the rest of your computer and we will not use cookies to track your online activity once you leave our website. Cookies are read-only by the server that placed them and are unable to execute any code or virus. 

The Eurodyssey portal uses two types of cookies, session and persistent. Session cookies last only as long as your web browser is open. Once you close your browser, the cookie disappears. Persistent cookies store information on your computer for longer periods of time. However, at no time is your Personal Information, whether stored in persistent cookies or elsewhere, shared with third parties who have no right to that information. 

If you do not wish to have cookies stored on your computer you can easily configure your web browser to block them, or to let you know when you get a new cookie. Please refer to your browser instructions to learn more about these functions. Refusing cookies, however, can restrict your use of the website. To enjoy the website to the full we recommend leaving cookies switched on.

 

3. Automatically collected information

We collect and store certain technical information about your visit for use in website management and security purposes. This information includes: The Internet domain from which you access our website (for example, “xcompany.com” if you use a private Internet access account, or “yourschool.edu” if you connect from an educational domain); The IP address (a unique number for each computer connected to the Internet) from which you access our website; The type of browser (e.g. Internet Explorer, Chrome) used to access our site; The operating system (e.g. Windows) used to access our site; The date and time you access our site; The URLs of the pages you visit; Your username if it was used to log in to the website; and If you visited this website from another website, the URL of the forwarding site. 

This information is used to help us make our website more useful for you. With this data, we learn about the number of visitors to our website and the types of technology our visitors use. Except for authorised law enforcement investigations, no attempts are made to identify individual users or their usage habits. Raw data logs are retained temporarily as required for security and website management purposes only.

 

4. How we use personal data we collect

We use the personal data you provide: 

  • To keep you informed of any developments linked to programme (email alerts)
  • To respond to any inquiries you may make
  • To evaluate and improve our website
  • To comply with applicable legal requirements and industry standards
  • To perform auditing, research, and analysis in order to maintain, protect and improve our services

We keep your personal data for the time necessary to accomplish these objectives. Once these goals are achieved we delete the data.

 

5. Exercising your rights

Access and rectification

You may exercise your right to access and rectify any of your personal data at any time. You can request this by contacting the Assembly of European Regions by email at info.eurodyssey@aer.eu / info@aer.eu or in writing at Assembly of European Regions (AER), Rue d’Arlon 63, 1000 Brussels (Belgium)

Erasure 

You may at any time exercise your right to data deletion in accordance with data protection regulations, by sending a request by email to info.eurodyssey@aer.eu/ info@aer.eu or in writing at Assembly of European Regions (AER), Rue d’Arlon 63, 1000 Brussels (Belgium)

Objection

When visiting the website you will be requested to consent to certain data processing activities. You have the right to withdraw your consent at all times. Please send your objection by email to info.eurodyssey@aer.eu / info@aer.eu or in writing at Assembly of European Regions (AER), Rue d’Arlon 63, 1000 Brussels (Belgium). Such withdrawal of consent will not affect the lawfulness of past data processing and it can, however, impact your continued use of the website. 

At any point, should you deem that any of your rights have not been respected. You may also lodge a complaint with the Belgian Commission for the Protection of Privacy (see www.privacycommmission.be).

Security

Security for all personal data is important to us. We store your personal data securely and use procedures designed to protect the information we collect from loss, misuse, unauthorised access or disclosure, alteration, or destruction.

Links

Throughout our web pages, we provide links to other servers and websites which may contain information of interest to our users. We take no responsibility (and shall have no liability) for, and exercise no control over, the organisations, views, or accuracy of the information contained on other servers and/or websites. Creating a text link from your website to our website does not require permission. If you have a link you’d like us to consider adding to our website, please send an email to info.eurodyssey@aer.eu / info@aer.eu with the subject “Link request.”

Legal disclaimer

Though we take industry-standard measures and other efforts to preserve user privacy, the Assembly of European Regions may need to disclose personal information (including personally identifiable information) when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process, and/or in connection with a verified request relating to criminal investigation or alleged illegal activity.

Updates to our privacy policy

We will revise or update this policy if our practices change, or as we develop better ways to keep you informed about them. Please refer to this page for the latest information and the effective date of any changes. If we decide to change this policy, we will post a new policy on our website and change the date at the bottom. Changes to the policy shall not apply retroactively. 

6. Contact us

The controller of your personal data, under applicable data privacy legislation and in regard to the processing of personal information, is:

Assembly of European Regions (AER)

Rue d’Arlon 63,

1000 Brussels

Belgium 

Email: info@aer.eu

If you have questions about our privacy practices, you may contact us at the above address or by emailing info.eurodyssey@aer.eu / info@aer.eu

 

Last update: 16 September 2021