The AER Exchange programme
Connecting youth, regions, businesses and institutions


Traineeship title: Administration and European Project Assistant

Reference: N107924/20/NA
Start Date:
End Date:
Work Schedule
Full time: 9:00 AM to 17:00 PM
Mundo-Madou. Avenue des Arts 7/8, 1210 Bruxelles
Traineeship Area:
Administrative and Office Management
Period and duration of the language course:
Si vous souhaitez perfectionner ou apprendre l’unedes 2 langues officielles de la Région de Bruxelles-Capitale, vous pouvez bénéficier du remboursementd’un montant maximum de 200€ pour avoir suivi descours de français ou de néerlandais. Les cours delangue se font en parallèle avec le stage professionnelen entreprise, et non pas avant le stage.
Practical Information
L'employeur d’accueil respectera et appliquerastrictement les mesures sanitaires que legouvernement belge a prises pour freiner lapropagation du coronavirus. Pour plus d'informations,veuillez consulter le site :
Includes Trips
Description of the tasks to be undertaken by the trainee(s):

A role that focuses on administrative and financial aspects of the organisation, but also on discovering and supporting the projects\' team. In specific terms, the intern will work under the supervision of the Executive Assistant, the Head of Secretariat and the Presidency. Will support in the archiving process of the organisation. Will also manage and support in booking travels for the representatives. Assistance may be required in preparing ESU’s financial report and updating ESU’s financial handbook. Supporting the collection of the technical information, reports, forms dealing with fees, billing, tracking of projects, etc. Will support entering information into the financial accounting system of the company. And will work on any task needed to be related to the preparation of the 40th Anniversary of the organisation.

Profile of the Trainee


Expertise in numbers and good math skills are significant. Knowledge of the basic principles and practices of accounting and financial analysis might be required. Interest in event organisational logistic matters. The intern must be able to collect, evaluate and interpret data, in both statistical and narrative form. Should be capable of preparing files and maintaining records and documentation. Is important as well to have good written and oral communication skills. Other skills required are related to problem-solving, entering and verifying data, knowledge of computers, various software applications and standard office equipment.

Personal and Social Skills

A team player that can work within a multicultural environment. Must be flexible and able to stick to tight deadlines.

Language Skills

An excellent command of the English language (spoken and written). Additional knowledge of French is highly desirable.

Information Technology (IT) Skills

Strong organisational skills, including proficiency in advanced Excel, Microsoft Office software, and Google Apps.